How To: Add Contracts But Don’t Count Them in the Campaign Totals

Question:

Can you give us advice on how to handle sponsorships that get sold but are not going to count in the campaign? We want to be able to mark the sponsorship sold, but not to have the total show up in our campaign total. Please advise. Thanks.

 

Answer:

Any contract that is marked with a Date Sold that falls OUTSIDE any of the campaign weeks is not counted in the campaign total.

This is by design since several Chambers have requested to ‘hide’ or ‘not count’ some contracts as part of the campaign – but still want to use the system to track contracts.

 

Example 1: Update Contract to Sold, then change the Date Sold

Campaign runs Mar 1 through April 30.

If you mark a contract as sold with a Sold Date of May 1 (or later), then that contract will not be included in the campaign total since “technically” that contract was not sold during the campaign.

To mark a contract as sold and then set the date sold, edit the contract, click Update Contract Status. If you change the status to “Approved (SOLD!)” then you will see the date there.  It will default to today. Update the date as needed.

TIP: Run the Leaderboard to find which contracts are not being counted in the campaign total.

Click to view full size

 

 

Example 2: Contract already marked as sold, change the Date Sold

If a contract already has a status of “Approved (SOLD!)” then you can also update the Date Sold by editing the contract and scrolling down to the Date Sold field.

Click to view full size

EasyTRC v2.10 goes live – new features abound

Hi everyone! We’re excited to announce that we’ve updated EasyTRC to v2.10 with some exciting new features that many of you have requested in the past year.

We’ve added several new features to help with prospecting including business classifications, a Do Not Call list, and a company search feature.

We’ve added a new report, tied everything to Facebook, and even let you change what you call your users – salespeople, volunteers, salesketeers, whatever you want!

We’re also happy to schedule a quick demo to show off the new features to you and your staff.

Give us a call and enjoy!

New Features in EasyTRC v2.10

  1. Login using Facebook. No more separate user/password to remember.
  2. Facebook profile pictures now appear on the leaderboard and everywhere you see a salesperson’s name
  3. Company Search can now be found on the SELL tab, right next to Product Search and the Sell Renewals tabs

    Prospecting: Search for companies just like you can search for available sponsorships

  4. Added field for company phone number; previously only had phone numbers for people.
  5. Do Not Call list feature added. Companies can now be marked as “do not call” and you can include a note as to why that is the case.
  6. New Report: Available Products – shows list of sold, pending, and available products and sponsorships.  Listed by event, publication, etc so now you can see who bought the golf tournament presenting sponsorship, who bought each table at the winter formal party, or how many sponsorship levels are still not sold for the annual dinner meeting.
  7. Can now record number of full time and part time employees for each company
  8. Added Business Classifications; assign however many classifications you want to each company
  9. Added field for company location  phone number
  10. Buyer’s email address was added to the contract
  11. People can now be set inactive
  12. Several report filtering options added and tweaked (user requests)
  13. Administrators can now send emails to individuals, teams, or all people on the campaign directly from within the system
  14. Change terminology used to describe salespeople to anything you want. Call them volunteers, sales monkeys, volunteer salespeople, cowboys, Chamberketeers, etc.

 Also, a full salesperson training video has been posted to YouTube.

It is about 26 minutes long. Please call us to get the link.

Did you miss the update about Easy TRC v2.9?

Screenshot of the company summary page showing the new features
New company data points are available

 

New Report – Available and Sold Sponsorships brings clarity to event specific available Sponsorships
We’ve connected EasyTRC to Facebook